Social Insurance Registration & Contributions
Employer File:Opening social insurance files with the National Organization for Social Insurance for new and existing companies, and keeping their data current.
Joiners & Leavers:Following up and registering new employees, and the exit of employees who resign, on the prescribed forms and within the prescribed periods.
Monthly Contributions:Following up insurance dues and the monthly insurance assessment, computing the employer's and the employee's shares on the insurable wage within the minimum and maximum set for each year, and paying them when due.
Annual Update:Preparing, reviewing and filing Social Insurance Form 2 every year, with the insurable wages adjusted at the start of the year when the minimum and maximum change.
Business Owners & the Self-Employed:Registering employers and those treated as employers, including the self-employed, in their own insurance category, and computing their contributions.
Contracting & Temporary Labour:Insurance on contracting works and for temporary and seasonal workers, under the rules that apply to each.
Comprehensive Health Insurance:Contributions to the comprehensive health insurance system in the governorates where it has started.
Reviews, Inspections & Objections
Due Diligence:Reviewing social insurance and labour liabilities before an acquisition.
Inspection Readiness:Preparing the records and reconciliations an insurance inspection asks for.
Objections:Preparing grievances and objections to the Organization's claims, and following them up.
Arrears:Reviewing claimed arrears, and requesting instalment or settlement where the law permits it.
Certificates:Applying for the certificate showing that the employer is regular in its contributions, and addressing what holds it up.
Labour Office & Workplace Compliance
Labour Office File:Setting up and maintaining the establishment's file at the labour office.
Notifications & Registers:Hiring and termination notifications, and the registers the law requires.
Work & Penalties Regulation:Preparing the work organisation and penalties regulation where the law requires one, and submitting it to the labour directorate for review and certification.
Minimum Wage & Periodic Increment:Checking wages against the minimum wage that applies, and applying the periodic annual increment.
Employment of Persons with Disabilities:Monitoring the required employment ratio and the records that evidence it.
Foreign Employees:Preparing work permit applications, and monitoring the maximum proportion of foreign employees set by the Minister of Labour.
Inspections:Preparing for labour office inspections.
Employment Contracts
Contracts:Drafting and reviewing individual employment contracts with the particulars the law requires, for a fixed or an indefinite term.
Probation, Leave & Working Time:Setting probation, leave and working-hours terms within the legal limits.
Foreign Employees' Contracts:Employment contracts for foreign staff, consistent with their work permits.
Remote & Flexible Work:Contracts and policies for remote and flexible work.
Termination:Resignation, termination and notice procedures, and the notifications that go with them.
End of Service, Pensions & Work Injuries
End of Service:Calculating end-of-service entitlements and reconciling them with the insurance settlement.
Retirement & Early Retirement:Preparing pension applications at retirement age, and early-retirement applications where the conditions are met, and following them up.
Insurance Entitlements:Preparing the documents the Organization needs to settle the insurance entitlements of employees who leave service, and following them up.
Work Injuries:Notifying work injuries and following the procedure through.
Payroll & Salary Tax
Monthly Payroll:Computing pay from gross to net, with allowances and deductions.
Salary Tax:Withholding salary tax and remitting it when due.
Returns & Annual Settlement:Preparing the salary tax returns and the annual settlement.
Allowances & Benefits:Separating taxable from exempt allowances and benefits in kind.
Payroll Records:Payroll registers and reports for management and for audit.
Frequently asked questions
When must a new company register its employees for social insurance?
The obligation starts with the first employee: the employer applies to the National Organization for Social Insurance (NOSI) to enrol the establishment on Form 2 within two weeks of starting activity, with a notification for each employee. Every employee who joins later is notified within two weeks of joining. We open new employers' files with NOSI, prepare their forms and track their monthly contributions.
What happens during a social insurance inspection?
NOSI's inspectors may enter the workplace during normal working hours and examine records, books and financial documents. They check registration on Forms 1, 2 and 6, the wage register on Form 17, the monthly payments and the regularity certificate, and where data or records are missing, contributions are computed on the inspectors' findings. We review the employer's position and reconcile wage registers and contributions before an inspection.
Can you handle an objection to a social insurance assessment?
Yes, we prepare objections to NOSI's claims. The objection goes to the competent office within 30 days of receiving the notice, with a fee of EGP 100; if it is rejected, the dispute can be referred to the disputes committee within 30 days, and the committee's decision can be challenged in court within 30 days. If either of those last two deadlines passes, the account becomes final and the amounts payable.
Do you prepare the monthly payroll and salary tax?
Yes, as part of our payroll and social insurance services. Each month payroll is closed on its two liabilities: salary tax withheld is remitted within the first fifteen days of the following month, and social insurance contributions fall due from the first of the following month, with Form 4 filed each quarter and the annual settlement in January. We set each employee's insurable wage and review it every January, when the contribution limits change.
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